2. Information We Collect
2.1 Personal Information
We may collect the following personal information from you when you interact with our services:
Billing and payment information
CRM Lead / Contact details
User-generated content, such as messages and chat transcripts
2.2 Protected Health Information (PHI)
If you are a covered entity or a business associate under the Health Insurance Portability and Accountability Act (HIPAA), we understand the importance of protecting your Protected Health Information (PHI). PHI may include individually identifiable health information related to your physical or mental health, healthcare provision, or payment for healthcare.
As a service provider, we may collect, store, and process PHI on your behalf as necessary to provide our services. This may include PHI shared through live chat interactions or stored in our CRM system. We will comply with all applicable HIPAA regulations, including the HIPAA Privacy Rule and Security Rule, and implement appropriate administrative, technical, and physical safeguards to protect the confidentiality, integrity, and availability of PHI.
We will only use or disclose PHI as permitted by HIPAA or as required by law. Our employees and subcontractors who handle PHI are trained on HIPAA compliance and are bound by confidentiality obligations.
2.3 Payment Card Information
If you choose to use our payment processing features, we may collect and store payment card information in compliance with the Payment Card Industry Data Security Standard (PCI DSS). We prioritize the security of your payment card information and take appropriate measures to safeguard it.
We do not store complete payment card information, such as card numbers, on our servers. We utilize third-party payment processors that are PCI DSS compliant to handle these transactions securely. The transmission of payment card information is encrypted using industry-standard security protocols.
3. Use of Information
3.1 Providing and Improving Services
We use the collected information to provide, maintain, and improve our services. This includes:
Managing user accounts
Personalizing user experiences
Enabling communication between users
Analyzing usage trends to enhance the functionality and features of SwiftSales
We may use your information to communicate with you about our services, updates, promotions, and other relevant information. You can manage your communication preferences by contacting us or opting out of receiving such communications.
We may use your information to comply with applicable legal obligations, enforce our terms and conditions, prevent fraudulent activities, protect the rights, safety, and security of our users, and address any violations of our policies.
4. Data Collection, Storage, and Processing
4.1 Data Collection
We collect information directly from you when you interact with our services or provide it to us. Additionally, we may collect information automatically through cookies, log files, and similar technologies when you access or use our services.
4.2 Data Storage and Security
We store and maintain your information on secure servers. We implement appropriate technical, administrative, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or
destruction. However, please note that no method of transmission or storage is completely secure, and we cannot guarantee the absolute security of your information.
4.3 Data Processing
We may process your information in the following ways:
Facilitating the delivery of our services
Personalizing and customizing content and features
Analyzing usage patterns and trends
Conducting research and development
Enforcing our terms and policies
Responding to user inquiries and support requests
5. Sharing of Information
5.1 Third-Party Service Providers
We may share your information with trusted third-party service providers to assist us in delivering our services effectively. These service providers are contractually obligated to maintain the confidentiality and security of your information and are prohibited from using it for any other purpose.
5.2 Legal Requirements
We may disclose your information if required to do so by law, regulation, legal process, or governmental request. We will make reasonable efforts to notify you in advance, unless prohibited by law.
5.3 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. We will notify you via email or prominent notice on our website about any change in ownership or use of your personal information.
6. GDPR Compliance
If you are a resident of the European Economic Area (EEA), we process your personal information in compliance with the General Data Protection Regulation (GDPR). We rely on one or more legal bases, such as your consent or the necessity of processing for the performance of a contract, to process your information lawfully.
7. Your Rights
Subject to applicable laws, you have the following rights regarding your personal information:
Right to access: You can request access to the personal information we hold about you.
Right to rectification: You can request to correct or update your personal information if it is inaccurate or incomplete.
Right to erasure: You can request the deletion of your personal information, subject to certain exceptions.
Right to restriction: You can request the restriction of processing of your personal information under certain circumstances.
Right to data portability: You can request a copy of your personal information in a structured, machine-readable format.
Right to object: You can object to the processing of your personal information under certain circumstances.
To exercise these rights or inquire about our data practices, please contact us using the contact information provided below.
8. Retention of Information
9. International Transfers
11. Contact Us
Address: 2451 West Grapevine Mills Circle, STE 213, Grapevine, TX, USA 76051